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Case Study – PO creation in SAP – UiPath RPA Automation

Challenge

The client is a global manufacturing company, having vendors around the world. A purchase order is a legal document used by a buyer or purchaser of goods or services and given to a seller or provider. The main Purpose of this process is to create a purchase order of several key terms but most will include the type(s) of items, the number of items, the price, and the date of expected delivery. Challenge is to handle volume, complexity and accuracy.

Solution

  • Email alert for any failure.
  • Drastic cost reduction.
  • Speed improves to greater than 80%
  • Improved process efficiency with minimal manual effort and training time.
  • Real Time process
  • On demand scale up and down

Outcomes

80% reduction in processing time
100% accuracy in transactions
Better and Efficient exception handling

Auxiliobits Helps Global Manufacturing Enterprise for PO Creation in SAP(Finance)
Problem Introduction

A purchase order is a legal document used by a buyer or purchaser of goods or services and given to a seller or provider. The main Purpose of this process is to create a purchase order of several key terms but most will include the type(s) of items, the number of items, the price, and the date of expected delivery. Challenge is to handle volume, complexity and accuracy.

Key Challenges

  • Validating business rule for each line items – qty / net price / discounts / delivery timeline.
  • Manually needs to enter data for multiple fields and hence time consuming.
  • Manually it takes more than 15 mins to process single PO with less than 10-line items.
  • Error prone task for Human as it involves several line items per invoice.

The Solution

The automation of these processes resulted in the revenue growth

  • Email alert for any failure.
  • Speed improves to greater than 80%
  • Real Time process
  • Drastic cost reduction.
  • Improved process efficiency with minimal manual effort and training time.
  • On demand scale up and down

Automation Process Flowchart

Application Used

Avoid duplicate orders

Improved data security with a purchase order system

Keep track of incoming orders

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