73% Reduction in monthly close processing time How a luxury...
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AP Automation & Finance Process Optimization
Reduce Manual Finance Work and AP Processing Cost by 40–60% Without Changing Your ERP.
Automate invoice processing, approvals, exception handling, and vendor communication using AI-driven workflows — delivered in weeks, not m onths.
- No ERP replacement
- Results in 6–8 weeks
- No disruption to operations
- NASSCOM recognized
$200K+
Annual savings — one marketing network engagement
9,700
Manual hours eliminated annually
6–8
Weeks to first measurable results
Book Your Free AP Efficiency Assessment
A focused session — no demos, no software pitch. Just your AP process.
No generic demos. No software push.
Just a practical discussion about your AP process.
OR
The AP Problem
Your AP team is doing more work than it should.
Most accounts payable teams are still handling work that should have been automated years ago. The result: your best Finance people spend their days on transactions instead of decisions.
The Real Issue
This isn't a capacity problem. It's a process problem — and adding headcount won't fix it. The only durable solution is removing the manual layer entirely.
Invoices arriving through emails, PDFs, portals, and spreadsheets
Every source is different. Your team processes each one by hand — extracting data, checking formats, entering into the ERP. Every single day.
Manual invoice intake across emails, PDFs, and portals
Every invoice arrives differently. Your team processes each one by hand — extracting data, checking formats, entering into the ERP. Every single day.
Slow and inconsistent approval workflows
Approvals sit in inboxes. Escalation paths are informal. The same invoice takes 2 days one week and 12 days the next. Nobody knows why.
Frequent exceptions and rework cycles
Mismatched POs, missing documents, duplicate invoices — exceptions consume a disproportionate share of your team's time and create audit risk.
Growing headcount with no efficiency gains
Every quarter brings more invoices. Every quarter brings another hire request. The volume scales linearly with cost. That is not a sustainable AP model.
A Faster Way to Fix AP
We don't start with tools. We start with your process.
No long transformation programmes. No ERP replacement. No disruption. We identify what’s slowing you down and fix it — quickly and measurably.
Identify Bottlenecks
We map your invoice intake, approval paths, matching issues, and exception-heavy workflows — documenting the process as it actually runs, not as the SOP says it should. This is the work most implementations skip. We don't.
Automate Execution
We deploy RPA, AI extraction, and workflow automation across your existing systems — UiPath, Azure AI, your ERP. No rip-and-replace. The automation layer sits on top of what you already have.
Deliver Measurable Outcomes
Reduced manual effort, faster processing, fewer vendor queries, cleaner audit trails. Every engagement is measured against the baseline we established in the discovery phase. You see the numbers.
Process-first. Technology-second. Results in 6–8 weeks.
What You Can Expect
Results in weeks — not quarters.
Every number below comes from actual Auxiliobits engagements. These are not modelled projections. They are delivered outcomes — from Finance and AP teams in marketing networks, manufacturing groups, and healthcare organizations.
Start with AP. Scale automation across reconciliation, reporting, and broader finance operations — once value is proven in the first 6–8 weeks.
40–60%
Reduction in manual effort
Across the full AP process — intake, matching, approvals, exceptions
2–3x
Faster invoice processing
End-to-end cycle time from invoice arrival to payment authorization
$200K+
Annual savings
Vendor invoice automation for a large marketing network
9,700
Hours reclaimed annually
Manual data entry eliminated across accounting systems
100%
Audit trail coverage
Every invoice tracked end-to-end without manual logging
0
ERP disruption
Automation layer built on top of your existing systems
Ready to see what's possible
in your AP team?
Book a focused 30-minute session. We’ll review your current workflow, identify your highest-cost bottlenecks, and show you exactly where automation delivers fastest ROI.
End-to-End AP Automation
We automate the complete accounts payable lifecycle.
From the moment an invoice arrives to the moment it’s paid and logged — every step automated, every exception handled, every audit trail complete.
Invoice Capture
Emails, PDFs, portals, EDI feeds — all intake sources captured automatically, normalized, and queued for processing.
Data Extraction & Validation
AI-powered extraction of invoice fields, vendor data, and line items — validated against ERP records before human eyes see it.
2-Way & 3-Way Matching
Automated PO and GR matching — mismatches flagged with context and routed to the right person, not dropped in a generic queue.
Approval Workflows
Rules-based and exception-triggered routing approvals reach the right person at the right time, with full invoice context attached.
Exception Handling
Exceptions categorized, prioritized, and routed intelligently — reducing the rework cycle that consumes your AP team's time.
Vendor Communication
Automated status updates and query responses — vendor queries drop significantly when suppliers can check status without calling.
Payment Run Preparation
Payment batches prepared, validated, and presented for authorization — clean, complete, and ready to run on schedule.
Reporting & Audit Trails
Every invoice tracked end-to-end with a complete audit log generated automatically, not assembled manually.
From AP Bottlenecks to Automation
6–8 weeks. Three phases. Measurable results.
This is the engagement model. No surprises, no scope creep, no waiting six months to see if it worked.
Week 1–2
Process Discovery
Our analysts sit with your AP team — not in a meeting room. We observe, question, and document the process as it actually runs before any build begins.
- Map all invoice intake channels
- Document approval and exception paths
- Identify ERP integration points
- Quantify manual effort baseline
Week 3–6
Automation Build
We deploy bots, AI extraction, approval workflows, and ERP integrations — built against the exact process we documented in discovery.
- Deploy AI invoice extraction
- Build approval workflow automation
- Integrate with your ERP
- Test against real exception scenarios
Week 7–8
Stabilization & Scale
We optimize performance, reduce exception rates, and prepare the programme for expansion across more AP workflows or other Finance functions.
- Reduce exception rates to target
- Train your AP team on the new process
- Measure results against baseline
- Roadmap for Finance-wide expansion
From Manual AP to Scalable Finance Operations
Fix AP first. Then scale Finance automation.
Most finance teams don’t need another tool. They need a partner who can fix what’s already broken — quickly and effectively. We start with AP because it delivers the fastest, most measurable ROI. Then we expand.
Vendor Invoice Handling — from receipt and ERP entry to approvals, fully automated
Reconciliation processes — bank reconciliation, intercompany, and GL reconciliation automated end-to-end
Expense validation and approvals — AI-powered policy compliance, receipt matching, and approval routing
Reporting workflows — management reports, plant consolidations, and variance analysis produced automatically
Period-close acceleration — close preparation tasks automated to cut close times from days to hours
Our Latest Case Studies
Vendor Invoice Processing saves 9,700 hours and $200K annually for a large marketing network
Vendor Invoice Processing saves 9,700 hours and $200K annually for...
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How a $2.8B Advertising Services Company Automated Cross-Agency Workflows Post-Merger
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Book Your AP Efficiency Assessment
A practical session focused entirely on your AP process.
No generic demos. No software push. In this focused 30-minute session,
we will:
- Review your current AP workflow end-to-end
- Identify your highest-cost bottlenecks and inefficiencies
- Highlight the automation opportunities with fastest ROI
- Estimate potential cost and effort savings in your context
- Outline a practical 6–8 week implementation roadmap
No commitment required. Most finance leaders find the session valuable regardless of whether they proceed — because it gives them a clear, quantified picture of where their AP process costs are hiding.
Request My AP Assessment
Fill in the form — we’ll confirm within one business day.
OR
No commitment required. Responds within 1 business day.
